Creating a Link: How to Insert a Reference Link into a Word Processing Document
This feature is useful to anyone reading and analyzing a word processing document electronically.
While reading the document, an instructor or reviewer can insert a reference link into the document
and send it back to the writer. When the writer reviews the paper and sees the link that has been
inserted, he or she can simply put the cursor anywhere in the link and run View Handbook Link, and the Handbook will immediately
open to the appropriate page.
TopLinks is a list of the most commonly used reference
links. Using TopLinks is the easiest way to insert a link, since you don't need to
actually navigate to the Handbook page with your browser. You can Copy and Paste or
"drag and drop" the links from the list right into your document.
- Open your word processor.
- Open the word processing document into which you wish to insert a reference link.
- Open your browser and go to the
Handbook using Open
Handbook via one of the following:
Ctrl + Alt + Shift + H
Customized icon button
Command + Option + H
- Using the table of contents, the index, or a hypertext link within the text, go to the page of the
Handbook you would like to reference.
- Now, return to the word processing document, but DO NOT CLOSE OR
MINIMIZE YOUR BROWSER; leave it open in the background.
- Place the cursor (blinking vertical bar or I-beam) at the point in the document where
you want the link to be inserted.
- Run Create Handbook Link via:
- Notice the link that has been inserted. It should be a word or phrase surrounded by
## delimiters--for example, ## Word Order ##. The text will be bold, and green
if your monitor is using color.
- You can return to the browser (Alt + Tab, Taskbar, or
Macintosh Finder) and go to a different topic. As long as the browser and word
processor are running, you can create as many links as you like. Always remember
to save the word processing document, since the reference links are editable text just
like the rest of the document.
NOTE: Because reference links are not write-protected, it is possible to edit or change a link without
realizing it. Be careful to avoid making such changes because this will create invalid links.
Steps to Use TopLinks:
- Open the word processing document into which you wish to insert a reference
- Place the blinking insertion point at the point where you want the link to be
- Open the TopLinks file that is formatted for your word processor, and
locate the reference link you want to insert.
- Select the link and copy it. Return to the word processing document into which you
wish to insert a reference link. Paste the link where you want it to be inserted.
- Alternatively, you may be able to drag and drop the links if your word processor
supports it. Select the link and drag the selection from the TopLinks
list to the point in the document being edited where you want the link inserted. Word
processors vary in how they implement "drag and drop." You may need to hold down
the Option key (Macintosh) or Control key (Windows) to copy, rather
than move, the selected text. Or you can select and copy the link in the
TopLinks list, and paste it into the document being edited.
- Remember to save the document after inserting the link.
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